Bloomington High School North Athletic Booster Club

The mission of the North Athletic Booster Club is to promote the spirit of competition through volunteer and monetary means.

Minutes January 5, 2009

Board members present:  Elaine Gaul, Dave Withered, Kathy McTigue, Nancy Boatner, Kathy Thompson, Chad Huck, M'Lissa Baye, Stew Cutshall, Denise Hoke, Ralph Dunbar, Pete Lenzen, and Jenn Hollars A.D.

Others present: Patty Henderson

The meeting was called to order at 6:30 p.m. by Elaine Gaul.

Dave Withered motioned to approve the minutes and M'lissa Baye seconded.

TREASURER’S  REPORT

Elaine Gaul reported in Kris Stratten's absence, Concession sales increased from $26,353 in '07 to $37,793 for the same time period of July1, 08 - Jan 5, 09 for an increase of $11,440 or 43.4%.  The difference in expenses for the same time period was $4,705 or 37.1%.  Kudos to Ralph Dunbar for his hard work overseeing and stocking three concession stands for fall sports.

Jenn Hollars motioned to approve the Treasurer's report and Ralph Dunbar seconded.  The motion passed.

ATHLETIC DIRECTOR

Jenn Hollars reported that painting of the gym was underway and should be almost completed by the time the students return from winter break.  The All-Star Jerseys (displayed in  boxes), banners and newly framed pictures of State Champion teams will hang in the gym. 

Small buses have been ordered with no delivery date set.  Each high school is scheduled to get one bus this year and another one next year.

OLD BUSINESS

Membership Premium Update:  Blankets have arrived and are being delivered.  Next year the Booster Club hopes to have premiums available for immediate delivery upon paid membership.

Denise Hoke reported that she will set up a table for the 8th grade student/parent night that North will host next week.  It was decided that a Booster Club table, for awareness and memberships, should also be present.

Newsletter Update:   Pete Lenzen reported that most winter sports have given him information, but that it was slow process.  There was discussion of how to achieve easier contact with Team Reps and convey the expectations of the position.  It was agreed that the school's List Serv was considered a useful tool to communicate to sports parents and get their attention in a timely manner.

Pete passed around colored copies of team pictures and information, as they appear on the website.  Denise Hoke volunteered to check pricing for printing colored copies to pass out at games and meets.  Hard copies may help the solicitation process.

Winter Concessions:  The concession door that opens to the gym has been blocked up and padding has been applied to both ends of the court for the protection of the athletes.

Electrical outlets are in the process of being upgraded. added or moved to achieve a smoother functioning concession stand.

NEW BUSINESS

Booster CLub Handbook Development

Protocol and procedures of the Booster Club should be in place by the end of the school year.  Dave Withered is working on this and suggested e-mailing any issues or topics that need to be addressed.  Board Members might meet an extra time to hammer out (for generations to come) policies, standard operating procedures and position descriptions.

Fund raising ides were considered.  Ideas were to purchase a button making machine and sell buttons at different athletic events.  Another was to host a social that involved all athletes and sports with the inclusion of parents for a sort of "Sportspalooza" afternoon.

At 7:42p.m., Ralph Dunbar motioned for the meeting to be adjourned and it was seconded by Chad Huck.  The motion passed.